Centralized Security Settings

Security settings can be configured from a centralized location, password protected, and accessible only to authorized users. This gives organizations the ability to separate security administration and device administration, reserving access to certain controls to security professionals. Security policy settings can be monitored at regular intervals, with notifications set to alert administrators when changes are made. After establishing these settings, an administrator can use device management tools to export across other devices in the fleet, building consistent security settings system-wide with little time and effort.

Control Device Access

Using a host of flexible authentication methods, administrators can control who has access to the MFP and to which features. This can be done using a PIN, username and password, or card log-in (with the addition of an optional card reader). Restrictions, such as access to color copying and scanning functions, can be applied by individual, group, or through customized roles. You can also define whether to allow unregistered users, such as visitors, to log in as guests and then specify their level of access.

Encrypt Network Traffic

imageRUNNER ADVANCE models include several security features to help protect data it sends across the network. IPsec (Internet Protocol Security) safeguards the exchange of data at the communications level by encrypting inbound and outbound network traffic, confirming sender identity, and helping ensure unaltered transmission receipt. TLS 1.3 (Transport Layer Security) encryption further prevents access to, and tampering of, data being exchanged, helping keep information safe in transit.

Network Connections

Canon imageRUNNER ADVANCE systems support the IEEE 802.1x protocol, providing authentication to network devices and establishing a closed connection. The protocol is designed to help keep unwanted users from connecting to the network, whether they use a wired connection or mobile device.

Keeping Documents In The Right Hands

All organizations deal with sensitive documents. Should documents get into the wrong hands, consequences can range from damaged reputation to heavy fines or even legal action. Sensitive and confidential information— including employee records, customer information, and proprietary intellectual property—is vulnerable when left unattended in output trays. To avoid having such documents left at the printer, users can create a PIN that must be entered at the device to release the job. Or administrators can require that users log in before printing their jobs using one of the various authentication methods.

Workflow Security

Whether by human error or with harmful intent, everyday office workflows can lead to misdirected information, potentially causing serious security issues. imageRUNNER ADVANCE devices have several features that can help— all easy to use and under the administrator’s control. Scan destinations can be restricted for all users or certain groups, such as guests, limiting the ability to send documents to those recipients in a specific address book or domain. For even higher levels of control, users can be allowed to send documents only to themselves. Address books can be kept confidential to help protect private details and password protected so that information can be added, edited, or deleted only by authorized users.

Protect Your PDFs

PDFs often represent some of the most confidential documents in an organization, with the format often used for contracts, reports, proposals, financial statements, and similarly sensitive information. The built-in*** Encrypted PDF feature supports various levels of encryption for enhanced security when sending these documents. Permissions and passwords can be included to control who can open, read, or print the file. To help ensure the legitimacy of highly sensitive documents, users can add digital signatures to verify document source and authenticity. This signature can be viewed through the document properties or displayed prominently on the PDF’s pages.

Cloud Content Management

Important business information can be stored in various locations within an organization. Workflow technology that can simplify communication and provide security features is a top priority. Canon’s strong integration with Box and mxHero**** offers customers powerful, cloud-based capabilities to address many issues that often come with sending and receiving large files, including the need for security features and high costs related to email storage. As emails pass through mxHero, the body and attachments can be automatically routed to an access restricted and indexed cloud storage account, such as Box—transforming inboxes from bulky and potentially vulnerable to lightweight and controlled. Box solutions provide users with an array of security features, including the ability to restrict when files can be accessed and by whom.